Job Information
Advantage Solutions IT Planning Coordinator in Chicago, Illinois
Summary
IT Planning Coordinator
At our Company, we Keep Commerce and Life Moving! We are on the lookout for a meticulous IT Planning Coordinator to join our dynamic team. This pivotal role involves managing, documenting, and delivering comprehensive IT portfolio planning and analysis. The ideal candidate will excel in achieving FTE capitalization targets and managing vendor spending while fostering collaboration between ITPMO, Finance, and Strategic Sourcing to meet our portfolio goals. This is a highly administrative and fast-paced position that demands exceptional attention to detail. If you thrive in a challenging environment and are passionate about driving success, we want to hear from you!
Take this opportunity to join North America’s leading business solutions provider and build your career working with amazing people in a growing industry! Apply today!
What we offer:
Full-Time Benefits (Medical, Dental, Vision, Life)
401(k) with company match
Training and Career Development
Generous Paid Time-Off
Responsibilities:
Support the IT organization time tracking process by managing weekly reporting, conducting weekly analyses, monthly analyses to support invoice processing, and ad hoc analyses as needed.
Contribute to the IT Vendor Management framework through ongoing tracker updates and ad hoc analysis.
Maintain and update the ITPMO Teams site and Routine and Rituals annual calendar as needed.
Assist in managing and documenting IT portfolio planning and analysis efforts.
Assist with the ITPMO onboarding and offboarding process.
Assist with weekly IT intake governance call recaps.
Qualifications:
Bachelor’s degree or related experience is required, Business Administration or Project Management
2–4 years of experience in a related field
Excellent written and verbal communication skills
Decision-making skills and sound judgment
Ability to gather data, compile information, and prepare reports
Ability to ensure high levels of service and quality are maintained
Strong organizational and prioritization skills in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Advanced Excel skills – vlookup, pivot tables, referencing, sorting, and filtering
Job Will Remain Open Until Filled
Responsibilities
The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics, and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.
Responsibilities
Support the IT organization time tracking process by managing weekly reporting, conducting weekly analyses, monthly analyses to support invoice processing, and ad hoc analyses as needed.
Contribute to the IT Vendor Management framework through ongoing tracker updates and ad hoc analysis.
Maintain and update the ITPMO Teams site and Routine and Rituals annual calendar as needed.
Assist in managing and documenting IT portfolio planning and analysis efforts.
Assist with the ITPMO onboarding and offboarding process.
Assist with weekly IT intake governance call recaps.
Supervisory Responsibilities
Direct Reports
This position does not have supervisory responsibilities for direct reports.
Indirect Reports
Does not have direct reports but may delegate work to others and provide guidance, direction, and mentoring to indirect reports.
Minimum Qualifications
Education Level:Bachelor’s degree
Field of Study/Area of Experience:Business Administration or Project Management
Experience Requirements:2–4 years of experience in a related field
Knowledge, Skills, and Abilities
Excellent written and verbal communication skills
Decision-making skills and sound judgment
Ability to gather data, compile information, and prepare reports
Ability to ensure high levels of service and quality are maintained
Strong organizational and prioritization skills in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Advanced Excel skills – vlookup, pivot tables, referencing, sorting, and filtering
Environmental & Physical Requirements
Office / Sedentary Requirements:Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically, requires the ability to sit for extended periods of time (66%+ each day), ability to hear telephone, ability to enter data on a computer and may require the ability to lift up to 10lbs.
Additional Information Regarding Job Duties and Job Descriptions
Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job positions, or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.
Important Information
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of associates so classified.
The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.
Job Locations US-IL-Chicago
Primary Posting Location : City Chicago
Primary Posting Location : State/Province IL
Primary Posting Location : Postal Code 60601
Primary Posting Location : Country US
Requisition ID 2025-435292
Position Type Full Time
Category Professional: (IT, Finance, Legal, HR, Talent Acquisition, Administrative, Customer Service)
Minimum USD $67,200.00/Yr.
Maximum USD $84,000.00/Yr.